Proposed Bylaw Change for the Annual Meeting and board meeting minutes from 2/11/14

The text below is a proposed bylaw change that would expand the board by dividing the neighborhood into districts. The 4 at large board seats and the chair would remain the same as well as the two task force seats. Please read as the proposal is being brought forward at the annual meeting next Tuesday the 25th at Anderson school from 6-8. 


Thank you,

Dan Wilder

Section 2.4.1.—Annual Member Meetings. The Annual Meeting of Members shall be held in February of each year at such day and time as the Board of Directors shall determine. The purpose of this meeting shall be (i) to elect a Board Chair for the following year, (ii) present the Annual Financial Report for the previous year, (iii) present the proposed Annual Budget for the following year and (iv) any other Member business.


Section 3.1.—Board of Directors. The business and charitable affairs of the corporation shall be managed by or under the direction of a Board of Directors elected by the Members. The Board of Directors shall consist of Members and shall include (i) one (1) chair (the “chair”), and (ii) four (4) at large positions (the At Large Directors); and (iii) six (6) Directors elected to represent each of the six (6) districts within the Midtown Phillips boundaries (the “District Representatives”). In addition the chairs of the corporation’s Task Forces, Committees and Working Groups, shall become members of the Board of Directors, up to a total of two (2) positions. The number of positions on the Board of Directors shall be no less than five (5) and not more than 7 thirteen (13).


Section 3.2.—Chair. The Chair shall be elected by the Members at the Annual Meeting by a majority vote of the Members in attendance at that meeting. The Chair shall preside over all Member and Director Meetings. The chair shall also act as the President of the corporation. The Chair shall serve for a term of one year. The Chair candidate receiving the most votes cast at the Annual Meeting shall be elected.



Section 3.3.—At-Large Directors. Two At Large Directors shall serve for a term of one (1) year (the “1-Year Terms”), two for 2 years (the 2-year Term) with such staggered term members being elected at the annual Meeting beginning in February 2004 and thereafter according to the term they serve. There shall be four (4) At-Large Directors. Each At-Large Director shall serve for a two-year term. However, at the first election following the adoption of these bylaws, two of the At-Large Directors shall be elected to and serve for a term of only one year. Thereafter, all terms for At-Large Directors shall be for two years.


Section 3.4.— District Representatives. Six (6) Board Members shall reside in and be selected from the following districts:

(A) Chicago Avenue on the West; 24th Street on the North; 11th Avenue (both sides) on the East; and 26th Street on the South;
(B) 12th Avenue (both sides) on the West; 24th Street on the North; Bloomington Avenue on the East; and 26th Street on the South;
(C) Chicago Avenue on the West; 26th Street on the North; 11th Avenue (both sides) on the East; and 28th Street on the South;
(D) 12th Avenue (both sides) on the West; 26th Street on the North; Bloomington Avenue on the East; and 28th Street on the South;
(E) Chicago Avenue on the West; 28th Street on the North; 11th Avenue (both sides) on the East; and Lake Street on the South;
(F) 12th Avenue (both sides) on the West; 28th Street on the North; Bloomington Avenue on the East; and Lake Street on the South.

Each District Representative shall serve for a two-year term. However, at the first election following the adoption of these bylaws, each of the Representatives of odd-numbered districts shall serve for a term of only one year. Thereafter, all terms for District Representatives shall be for two years.

Each District Representative shall be elected by the Resident Voting Members present at the Annual Meeting that live within that District. The District Representative candidate receiving the most votes within each District shall be elected to the Board of Directors.


Section 3.9.3—Replacement of At Large Directors. If an At-Large director resigns from the Board of Directors, he or she shall be replaced by a majority vote of the Members in a regularly scheduled meeting of the Members, or if needed, in a Special Meeting of the Members.


Section 3.9.4—Replacement of District Representatives. If a District Representative resigns from the Board of Directors, he or she shall be replaced by a majority vote of the Resident Voting Members of that District in a regularly scheduled meeting of the Members, or if needed, in a Special Meeting of the Members.




Midtown Phillips Board Meeting, 6:30-8:00pm Stewart Park 2/11/14

Midtown Phillips Board Meeting, Tuesday Feb. 11th
Stewart Park / 2700 block of 12th Ave.
6:30-8:00pm

Agenda:

1. Call meeting to order

3. Affirm minutes from members meeting 

2. Proposed bylaw change

Section 3.3.5  Geographical Directors shall be elected at the annual meeting or at the first general membership meeting to fill a vacant position. The term of a Geographical Director is one year beginning on the date of the annual meeting and ending at the next annual meeting. One Geographical Director positions is authorized from five (5) areas (areas A, B, C, D, and E). The area boundaries are:  A – Chicago Avenue, 24th Street, 12th Avenue and 26th Street; B – 12th Avenue, 24th Street, Bloomington Avenue and 26th Street; C – 12th Avenue, 26th Street, Bloomington Avenue and 28th Street; D – Chicago Avenue, 26th Street, 12th Avenue and Lake Street; E – 12th Avenue, 28th Street, Bloomington Avenue and Lake Street. In addition to the duties and responsibility of all Directors a Geographical Directors shall coordinate in the area they are representing with organization members, block clubs, and business groups on MPNAI activities and area issues.
 
Section 3.9.5 Replacement of Geographical Directors. If a Geographical director resigns from the Board of Directors, he or she shall be replaced by a majority vote of the Members in a regularly scheduled meeting of the Members, or if needed, in a Special Meeting of the Members.
 
3. Midtown Phillips Festival proposed date July 19th, Clean Sweep Oct. 2nd

4. Annual meeting
       -Salsa a la Salsa invoice
       -Sir Speedy Invoice

5. Treasurer's Report

6. Adjourn 



Midtown Phillips Annual Meeting! Tuesday, February 25th,  2013

Anderson School, 2700 block of 12th Ave. S., 6-8pm

  • Meet your Neighbors
  • Elections
    • Chair
    • Open Board Seats
  • Annual Report
  • Music by The Little Thunderbirds
  • Food
  • Phillips Safety report with MPD Inspector Mike Sullivan
  • Council Member Alondra Cano
  • Phillips Housing Program 
  • Avenue of the Arts update, with St. Paul's Lutheran and Heart of the Beast Puppet and Mask Theatre



Midtown Phillips Monthly Members Meeting! Tuesday, January 28th, 2013

Midtown Phillips Community Meeting
Tuesday, January 28th, 2014
Stewart Park / 2700 block of 12th Ave.
6:30-8:00 p.m.

AGENDA

I.  Announcing Midtown Annual Mtg. - Request to help get the Word out, flyer your block, review distribution and publicity.

II.  Interested in Running for the Midtown Phillips Neighborhood Association, Inc. Board of Directors??  Come to this meeting to meet neighbors and ask any questions about being a Boardmember!

III.  Proposed ByLaw change -  In order to expand our Board, we are looking at creating District Reps to add to the language defining Board Members.  This could be a way to get more direct block input to the organization, as well as review any proposed development.

IV.  Zoning Change proposed for former Wentworth Aircraft Site - near Midtown Greenway & 14th/13th Avenues.

Madina Management is requesting re zoning for the former Wentworth Aircraft Site from L1 (Light Industrial) to C1 Neighborhood Commercial District).  An additional request for another parcel on that site is to rezone from R2B to Commercial.  They hope to Re-Purpose the site for use as a Wholesale Market.  Construction over the past 4 months has been done to improve the building interior.  Don Gerbering from Master Properties has been contacting and surveying adjacent residents and properties. These materials will be available at the meeting.  Under current zoning it is not permissible to operate the building as retail use.

There has been a request for presentation of this proposed development at tonight's meeting.  

Community Review & Discussion.
    
V.  Adjourn

Midtown Phillips Monthly Members Meeting

Midtown Phillips Community Gathering!
Tuesday, November 26th, 2013
6:30-8:00 p.m.
Stewart Park/2700 blk of 12th Ave. So.

1. Call Meeting to Order
2. Review Previous Meeting Minutes
3. 2014 Engagement Ideas
-2014 CPP Proposal
-Community Engagement ideas to date
4. Annual Meeting Planning
-Date
-Food
-Entertainment
-Theme
5. Request from Ventura Village and and EPIC to partner on Phillips Fitness
6. Treasurer's Report
7. Adjourn Meeting

Hope to see you there!

Midtown Phillips Monthly Members Meeting

Midtown Phillips Community Gathering!
Tuesday, October 22nd, 2013
6:30-8:00 p.m.
Stewart Park/2700 blk of 12th Ave. So.

Welcome & Introductions – Pastor Patrick

6:30-7:30
MPD Assistant Chief of Police Matthew Clark will speak on the
Mission and Goals of the Minneapolis Police Department, as well as
Cadet Training & Recruitment. A great opportunity for our young
people & to help diversify the Minneapolis Police Department. 3rd
Precinct Inspector Michael Sullivan will participate in discussion
with community meeting attendees on Phillips Community
Safety Issues.

7:30-7:45
Joani Essenburg, Director of the Banyan Community is coming to
request 2 zoning changes for their new home:
2529 13th Ave. So is currently zoned R2B and moving to OR 2.
1308 E. 26th Street is currently zoned R2 moving to OR 2.
Banyan is requesting support of Midtown Neighborhood on zoning
needed to make our new home a reality.

7:45-8:00 Community Engagement & Outreach Ideas!!
October Monthly Meeting Flyer

Motions:
1. $1,000 for the Annual Phillips Clean Sweep.
2. $100 Dollars for the music for the Sharon Belton dedication and tribute event on Oct. 22.

Members Minutes(Draft)

Board Meeting this Thursday 9/5/13

Board Meeting this Thursday 9/5/13

Board Agenda 9/5/13
Stewart Park 6:30-8:00pm
  1. Call meeting to order
  2. Approve previous meetings minutes (They can be found at http://www.midtownphillips.org/p/meetings.html)
  3. Approve agenda
  4. Treasurer's Report – Jana Metge
    1. National Night Out Checks
      1. Motion: To reimburse Sunshine Seveigny $144.67, Joseph Spangler $100.00, Marj Magnusen $251.74 for expenses occurred during National Night Out. Receipts are attached to check requests.
    2. Audit Update
    3. Reconciliation of NRP Phase 1 contract
    4. NRP Phase II Administrative contract
    5. Status of CPP 2012/2013 contract/review of CPP approval letter from the Neighborhood Community Relations office.
    6. Report of closing of Youth Soccer contract and putting funds back into NRP Phase I available funds
    7. Distribution of NRP Phase I remaining funds
    8. Discussion of CPP 2013/2014 grant application due in the fall – Please think about and bring in written form, ideas for community engagement and outreach to underrepresented groups in Midtown Neighborhood.
  5. Midtown festival review. Watch video.
    1. Motion: To pay Ultimate Events the tax on the stage in the amount of $111.92.
  6. Review of NNO photos, etc...
  7. Clean Sweep update.
  8. Adjourn   
Come Join us for the Midtown Phillips Monthly Forums!
Stewart Park 6-8


Tuesday, September 24
6:30-8:00 pm
Stewart Park

Community Participation funding
Come help us develop ideas for Community Engagement in Midtown Phillips


Saturday, October 12
The 11th Annual Phillips Clean Sweep

•Breakfast, Registration & Supplies at 2 locations 8:30-10:
Welna's Hardware @ 25th & Bloomington
Lutheran Social Services @ 24th & Park
•Community Litter Pick Up: 9-Noon
•Lunch & Resource Fair @ Stewart Park: Noon-2:00.
•6 Garbage Trucks will be in the 4 Phillips Neighborhoods picking up Household Waste, Household Construction items, Old Furniture, and Tires. Items must be out at your garbage pick up site no later than 9 am.
Join 500 Community Residents for this 11th Annual Event!!


Tuesday, October 22
6:30-8:00 pm
Stewart Park

Meet MPD Assistant Chief Matt Clark
The new Vision & Goals for Minneapolis Police Department and Cadet Recruitment


Tuesday, November 26
6:30-8:00 pm
Stewart Park

Come and help plan the Midtown Phillips Annual Mtg. in February and discuss 2014 Summer Events

No Meeting in December Due to the Holidays

January Community Meeting Tuesday, Jan. 14th at Stewart Park 6:30-8:00 pm.
Topic: Neighborhood Housing Issues and Opportunities and Report/Discussion on Midtown Phillips February Annual Meeting


Midtown Phillips Annual Meeting: TBA

Report on our Year's Activities, Guest Speaker, Neighborhood Projects on Display, Live Music, Free Local Food. 
Anderson School Cafeteria - 6:00-8:00.
Come and Join Us!! Meetings are Open to all who live, work, and own property in Midtown Phillips.


www.midtownphillips.org
Phillips HotLine at: 952-996-6490



National Night Out and Safety Meeting

The 30th Annual Minneapolis National Night Out will be Tuesday, August
6th, 2013. The Phillips Neighborhood Association, Inc. has in its
community engagement strategy for City funding, reimbursement for
neighborhood block parties of up to $250 per event.

Requirements:

• Inclusive outreach for participants within the block.
• No fewer than 20 neighbors in attendance

To receive reimbursement:

• Submit a description with two photos of your event to
midtownphillips@gmail.com
• Submit what you did for outreach and include a copy of a flyer, email, etc.
• If you have access, please post your event on midtownphillips facebook page!
• Support Midtown Phillips in distributing information and recruiting
participation in:
October 2013 Clean Sweep, July 2014 Midtown Festival, monthly
community meetings.
Just a Pledge of Commitment would mean very much for this NNO support!
• Submit all receipts to midtownphillips@gmail.com

*We need to use these city dollars for non-food expenses if possible.
So, carnival games, facepainting materials, Inflatable jumpers,
clowns, etc. are allowable costs.
If you need to use these funds for food, please contact the Phillips
HotLine at #952.996.6490 and boardmembers from Midtown Phillips will
follow up and get back to you.

Register you National Night Out parties with
donald.greeley@minneapolismn.gov. He is our Community Crime
Prevention civilian partner with the Minneapolis Police Department.
If you would like the Police to stop by your block gathering, please
send an email to Don. Additionally, if you would like a fire truck to
stop by your gathering, call 311 and register the request for the
National Night Out party.

Last, to learn more about National Night Out, go to the City of
Minneapolis website.

Also, please spread the word!! Midtown Phillips Neighborhood
Association, Inc. is hosting a Community Safety Meeting on Thursday,
August 15th from 6:30-8:00 pm at Stewart Park/2700 Block of 12th Ave.
So. Meet Inspector Mike Sullivan, the Neighborhood Probation Team,
learn about the Midtown Safety Center, meet your neighbors, share
ideas to strengthen our community!!

For additional information, go to the website at midtownphillip.org,
midtownphillips@gmail.com or call the Phillips HotLine at
#952-996-6490.